Prior to 30 months:
Official notification to ASD of a child with special educational needs occurs no earlier than 27 months and no later than 30 months. Every parent is informed of their right to opt out of the school district notification--if the family chooses to move ahead with the school district referral, the provider completes the next steps (Transition Plan, ASD invitation). Providers only take additional action if a family chooses not to refer their child for Part B services, and the provider requests the parent complete the Opt Out Form in RainTree.
Note: Parents may change their minds and choose to opt in to notification to ASD after 30 months. The provider will email admin@picak.org to let admin know that the family has changed their mind.
After 30 months:
When parents decline the initial ASD notification or later decide to withdraw from further notification, PIC will contact ASD that the parent has declined further involvement. Providers will document the date that the opt-out discussion occurred with the family in the child’s RT record using the opt out form. Parents will be informed that since they did not opt out by 30 months, the ILP has already sent minimally personally identifiable information to ASD.
Note: Children who are close to 33 months at the time of enrollment are at particular risk for being missed for notification to the school district. A child who is referred after 33 months is in an exempt status, releasing the ASD from timeline obligations, and children are at risk of further late enrollment to Part B services.
Provider
In RT Admin tab with all signature forms, choose the ASD Opt Out patient signature form/packet:
This is what it looks like to the parent:
If the parent doesn’t check the box, a message will appear on the right corner of the screen ‘Required fields are missing’:
Then a Task is automatically created for the admin team and they will opt the child out in the state database:
Admin
After a provider has discussed ASD Opt Out with a family, they will sign an ASD Opt
Out form. Once that form is signed, a task will automatically be generated to Group
10
2. Go to that child’s State Database chart and under the Child tab, click Edit and
scroll down to the School District portion, then check the EED Opt Out box (shown
below). DO NOT ENTER A DATE in the LEA Notification box. Add a note at the bottom of the page with the date that EED Opt Out box was checked.
3. Once box is checked in the State Database, mark that task complete and make a
note of the opt out in our ongoing SDB task
ASD LEA Notification Report: /sites/default/files/program-guidelines/AdminProcedure-ASDLEANotificationReport.pdf
ASD Opt Out Automated Email Reminder: /sites/default/files/program-guidelines/AdminProcedure-AutomateASDOptOutEmailReminder.pdf