Keeping with Alaska ILP’s policy that “an agency may presume that the parent has authority to inspect and review records relating to his or her child unless the agency has been provided documentation that the parent does not have the authority under applicable State laws governing such matters as custody, foster care, guardianship, separation, and divorce.”
Once PIC becomes aware that a child is no longer with the previously known placement, it is PIC’s policy that we establish the correct placement in writing.
Often PIC becomes aware of upcoming changes in placement, prior to the child's move actually taking place. Once PIC the change in placement of a child has actually occurred, PIC will no longer contact the previous Foster family/placement’s primary contact until written documentation has been received for who the primary contact/guardian is for the child. Services need to continue until they are no longer able to be served due to change in location.
PIC has an OCS Change In Placement form.
If there is a delay in services due to non-responsiveness of the caseworker, the provider should reach out directly to OCS Placement Search and Support Unit (PSSU):
Phone: 1-855-603-8637
Press option 2
Email: fcs.ocs.pssu@alaska.gov
Providers
- When the PSP becomes aware of the change in placement, they should reach out to the child’s caseworker for the updated OCS Change in Placement form.
- Once that has been signed, the PSP should email it to admin@picak.org
Admin
We do NOT require a new ROI for change in placement per the OCS MOA.
- When a Change in Placement is received, upload to the child’s chart Documents under the category “Misc Scanned Documents” and freeform description “Updated OCS placement as of mm/dd/yyyy” The date should match that listed on the placement form, not necessarily the date the paperwork was received.
- Then update the contacts per the form. This will include adding the new contacts with a Start Date, as well as the COMPR with the standard preferences pre-chosen and sending it to the primary contact.
- The Patient Demographics tab also needs to be updated, so that the signature forms no longer go to the previous placement’s email address/phone numbers. **Don’t forget to add in a gibberish password to prevent a password loop!**
- For OCS children, PIC uses the OCS office address for their demographic address, only the contacts have their physical address, so there is usually no need to update the address outside of the specific contact, but always double check!