Why do families need to indicate race, gestational age, and medical home on the demographics form?
This information is required by the State to comply with federal reporting requirements.
Why do I need to use the provided descriptions as the reason for discharge in the discharge summary?
Only one discharge reason can be selected, and it must be chosen from the standardized list provided.
Why do I need to update the Service Status in the Services Summary to “Continue”?
This status communicates with the family whether services have started, are ongoing, or have been discontinued. It serves as the documented service plan.
When is the best time to enter a Pend?
A Pend must be entered before the child’s 45-day timeline expires. If a delay occurs due to family reasons after the 45-day window, it is not considered a valid reason under compliance guidelines.
When should I write a Discharge Note vs. an Exit Communication Log Note?
A Discharge Note is required for any child who has had an initial IFSP and is considered enrolled in PIC services. This includes children transferred from another ILP program as enrolled.
An Exit Communication Log Note is used when a child is not enrolled in PIC services and is exiting due to reasons such as Within Normal Limits (WNL), Lost to Follow-Up, or Declined services.
What to do when a family has moved out of Anchorage, but wants to keep services with PIC?
When a family moves out of the Anchorage service area, the standard practice is to transfer the family to the appropriate regional ILP so they can continue receiving services without interruption.
In some cases, a family may be living outside the Anchorage service area but regularly present in Anchorage during PIC service hours, and unavailable to work with the regional ILP during their service hours. In these situations, PIC administration may contact the regional ILP to request approval for PIC to continue providing services.
This most commonly occurs with families living in the Wasilla, Palmer, or Eagle River areas. Please contact a manager to discuss.
Enrollment occurs at the Initial IFSP.