Initial/Individual Evaluation

Eligibility is determined by medical diagnosis, developmental evaluation that results in a 50% delay, or by clinical opinion (see guidance on medical diagnosis/established condition and informed clinical opinion).

Family Engagement is ensured throughout the process when we:

• Use evaluation procedures that support collaboration among the family and providers
• Give equal weight to the family’s observations and reports about their child’s behaviors, learning and development
• Reflect with the family about observations of the child’s behavior, summarize results, clarify and confirm that the family understands the process and results and record the findings.

PIC will conduct and evaluation with:

• Two providers
• Utilize IDA-2 protocol
• As an exception, providers can utilize Medical records in place of secondary
• another ILP evaluation if child is a transfer with a current evaluation, and information is available and appropriate

If the child is determined eligible for services:

After completing the evaluation visit, both the primary and the secondary provider will complete an Individual Evaluation report in RainTree (see step-by-step instructions below).

1. The primary service provider will compile and edit the Functional Evaluation report.
2. Provide famly with Prior Written Notice
3. Share document with the family indicating that their child is eligible.
4. Prepare for the Initial Individual Family Service Plan (IFSP) by
   • Asking the family whom they would like to invite to the IFSP meeting
   • Scheduling time convenient for the family
   • Describing the IFSP process (a dynamic plan, developed by the team that guides the provision of family-centered early intervention supports and services based upon the changing needs of the child and family)
   • Explain that the family is an equal member of the early intervention team. Providers offer recommendations for services, families can opt for or decline services

If the child is not eligible by Part C or is Within Normal Limits, or do not Qualify:

The primary service provider and secondary will complete the Functional Evaluation and share it with the family, and 

• Complete the Eligibility Determination signature page with family
• Support the family with additional information if appropriate (information on normal developmental milestones, etc.)

Note: be sure to provide an e-copy or hard copy of the Functional Evaluation for the parents; admin can mail or at a follow-up visit, if scheduled, and to the physician or other information sharing that has been requested